Wedding Booking Form | Animata String Quartet

Your Name *

First

Last

Your Postal Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Email *

Phone *

Date of Wedding *

Day of the week

Venue Name *

Venue Address *

Address Line 1

Address Line 2

City

State / Province / Region

Postal Code

Country

Is parking available on site? *

If yes, are there any special instructions?

Booking Type *

Is the event being held indoors or ourdoors? *

If the musicians are playing outdoors, please confirm that you will arrange for adequate cover from the elements *

Not applicable
Yes, appropriate shelter will be provided

Performance Start Time *

Musicians will arrive at your event venue 20-30 minutes before their scheduled performance start time to set-up.

Ceremony scheduled to begin (if applicable)

Ceremony scheduled to conclude (if applicable)

Drinks scheduled to commence (if applicable)

Drinks scheduled to conclude (if applicable)

Reception scheduled to commence (if applicable)

Reception scheduled to conclude (if applicable)

Performance Finish Time *

We always recommend booking for the maximum amount of time you require.

Are you happy for the Quartet to wear formal, all black clothing during their performance?

If No, what would you prefer?

Music Requests

Please leave blank if not applicable or write "quartet to choose" if you wish us to make the choice for you

Walk Down the Aisle

In our experience, it is best to have only one (1) song for the bridesmaids and bride to walk down the aisle to

Signing of the Register

Please select two (2) pieces

Communion (if applicable)

Please select two (2) pieces

Bride & Groom Exit

Other

Please list any other music requirements you may have

Payment Options

Please select from the following payment options

Confirmation Deposit = $200 *

Direct Deposit
Cheque
Money Order

ING Bank | Account Name: Animata String Quartet | BSB: 923 100 | Account Number: 10937075 | Reference: Name & Wedding Date

Final payment due date

Final payment is due 30 days prior to your event if paying by cheque or money order, or 14 days prior to your event if paying by direct deposit.

TERMS & CONDITIONS

Please acknowledge you have read and understood the below by ticking each check box

1. *

It is the responsibility of the event/wedding co-ordinator to provide the Animata String Quartet with approximately 3 x 2 metres of level ground space, adequate lighting and four (4) comfortable chairs without arms on the day of the event. It is also the event co-ordinators responsibility to provide appropriate shelter from the elements if seated outdoors. The Animata String Quartet will not risk getting their instruments wet or exposed to direct sunlight under any circumstances and will not perform under extreme weather conditions. This also ensures that you get the best possible sound from us as string instruments can be difficult to keep in tune when played in an outdoor environment.

2. *

The Animata String Quartet may be available to play at your event but a $180 deposit must be paid to secure the group for your event. The $180 deposit must be made at the time of booking. If you wish to change the date of your event after the time of your booking, The Animata String Quartet will do it’s best to accommodate you but does not guarantee their availability. This deposit is fully non-refundable.

3. *

Final payment must be made no less than fourteen (14) days prior to the event if made via direct bank deposit or no less than thirty (30) days if paying via cheque or money order. Exceptions to this must be requested at the time of booking.

4. *

For performance outside the Melbourne Metro region, such as Yarra Valley, Daylesford, Mornington Peninsula etc. an additional fee to cover travel will be applied and negotiated at the time of booking.

5. *

In cases where a quartet member is unable to play at your event (eg. not in the country, on tour, family emergency, ill health etc.) a substitute player of equal or higher musical ability will perform with us. If an all female quartet is an aesthetic you require, please let us know and we will do our best to accommodate you.

6. *

In the unlikely event that a member of the quartet is unable to attend your event at all due to unforeseen uncontrollable circumstances on the day (eg. car crash, natural disaster, medical emergency etc.) the fee for that player only will be refunded in full. You have our assurance that should such a tragedy occur, we will do our utmost to ensure that the ensemble still sounds professional.

7. *

The Animata String Quartet will arrive at your event venue 20-30 minutes before their scheduled start playing time. Any performance extending past the contracted end-time will incur an overtime fee of $2.50 per minute, per musician (i.e. $300 for a half hour for the quartet). Please note: If the quartet has back-to-back bookings they will leave your event at the scheduled finish time regardless of your situation in order to be fair to the next booking.

8. *

Musicians will require a 10-15 minute break every hour if performing over 1 hour – this does not apply to wedding ceremony only bookings of up to 120 minutes. A bottle of water is appreciated for ourdoor events. Refreshments are appreciated for bookings that are over 1.5 hours. A meal or adequate finger food is required for bookings of 3 or more hours.

9. *

We periodically post images to social media sites such as facebook. If you do not wish for your event to be included in such activities please let us know. Otherwise, you acknowledge and consent to us using any photos that may be taken during your event for posting to social media.

Please note: such photos will only ever be respectful of the individuals photographed and mostly taken from a distance so as not to impose on your event.

10. *

We may choose to record our performance on the day of your event with a video/audio recording device. If you do not wish for this to occur, please let us know. Otherwise, you acknowledge and consent to us using any audio &/or video that may be taken during your event for our own promotional purposes.

Please note: such recordings will be focussed on the quartet & musicians only so if you or your guests are inadvertantly captured, we are happy to blur out any faces you do not wish to be seen

Any additional comments?

Signature *

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